Best Practices for Report Responses
Safe2Tell sends each report to local schools and law enforcement, maintaining the anonymity of the reporting party, who is protected by Colorado state law (C.R.S. Section 24-31-601 et seq). The suggestions on this page guide report recipients in successfully responding to and closing out Safe2Tell reports.
Prevention Through Education and Training
Although content and circumstances vary for each report, the goal is prevention and awareness through education and training. It is not necessary to inform parties that the information was obtained through a Safe2Tell report. Safe2Tell recommends not leading conversations with Safe2Tell as the source of information — that can move the conversation away from resolving the concern and toward wanting to see the report. Sharing report contents (including forwarding or copying information in the report) is not permitted (C.R.S. Section 24-31-607) in order to maintain the anonymity of the reporting party. If you need to assign someone else to handle the report who did not receive the report initially, please contact 877-542-7233 and request the re-assignment.
Remember that information from Safe2Tell reports cannot be copied outside of the Safe2Tell report management software (C.R.S. Section 24-31-607). However, the report ID number can be used.
Accessing Reports in P3
Responders or staff with a P3 login: to access, view, and update reports in the P3 system, log in with the email address assigned to you. For more information, refer to the P3 user guide.
Responders or staff without a P3 login: you will need the report ID number and disposition number when using the P3 online disposition form. For technical assistance, please call 877-542-7233.
This guide will walk users through the features of P3 and the associated Safe2Tell policies.
Frequently Asked Questions
Common questions from school and law enforcement report recipients about handling Safe2Tell reports.
What if I Received This Report Erroneously?
Please call Safe2Tell immediately at 877-542-7233, provide the report number, and destroy the report — delete the email or text message.
What if There Is Not Enough Information for Follow-Up?
Safe2Tell has the ability to request more information from the reporting party via our web reporting and mobile app system. Inform Safe2Tell through comments on the disposition tab with your request for more information. If there is not enough information for follow-up, note as such in the disposition/in-progress report. If more information becomes available, P3 will be updated.
Should I Notify the Individuals Involved That a Safe2Tell Report Has Been Made?
You should only indicate you received an anonymous report but should not specify that it came from Safe2Tell. It is not necessary to articulate that a Safe2Tell report has been received.
Will Safe2Tell Notify the Media if a Serious Crime or Incident Is Prevented?
While Safe2Tell reserves the right to use anonymized report content to describe incidents and outcomes for program purposes, the identity of particular schools and/or districts will not be disclosed.
Can I Obtain Statistics for My School and School District From the Safe2Tell Database?
Safe2Tell compiles data for the state of Colorado as a whole. Information posted to the Safe2Tell website, including monthly and yearly data reports, are public domain. Safe2Tell only releases district and school data to authorized school/district personnel. All P3 users have the authority to access data for all of their schools. If you require assistance on this, please email us at info@safe2tell.org.
If Another Agency Has Closed a Safe2Tell Report, Do You Still Need Information From Our Organization?
Yes, you may update the report regardless of another organization’s involvement so that Safe2Tell has a complete record of the report outcome. Multiple dispositions may be submitted on each report.
What Does a Closed Report Mean?
A closed report informs Safe2Tell that you have received the report, have completed an initial investigation, and have a plan for moving forward. Adding additional information in the disposition/in-progress notes tab will help document your response and inform all parties.
Am I Allowed to Contact or Interview the Subject in the Report, Since Anonymity Is Protected by Colorado State Law?
Anonymity laws protect the individual who made the report. Individuals listed in the report who need intervention may be contacted, interviewed, investigated, etc. as determined by the designated school representative, law enforcement officer, or involved community agency.
Who Should Receive Reports?
Safe2Tell relays information from the reporting party to school multidisciplinary teams. Each school determines what the practice or procedure will be for routinely handling Safe2Tell reports.
Update Your Report Recipients
Reports involving school complaints are sent to the district officials selected to be report recipients by the superintendent. District officials are able to decide at what level the report is shared with the school’s report recipients.
If you need to update your Safe2Tell report recipient contacts, please use our recipient updates form.
High functioning Safe2Tell teams
Safe2Tell has compiled a resource guide encompassing best practices from local multidisciplinary teams. The suggestions focus on improving Safe2Tell culture through strengthening the paradigms of school and law enforcement administration, technical operations of the report management software, and messaging to students.
SRO resources
If you are a School Resource Officer looking for Safe2Tell resources, you may find training and promotional materials in the schools section.
